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Develop a Standby Power Strategy
Info-Tech Research Group, May 2011
Protect critical assets by determining the right standby power solution for the enterprise.
- Many IT departments overlook best practices for standby power assessment and procurement, mistaking this critical infrastructure for a commodity-like purchase.
- IT must put the time and effort into current and future requirements gathering for critical components of the data center to ensure the system can meet the needs of the business.
- Without conducting proper requirements gathering organizations often undersize or oversize UPS requirements leading to insufficient capacity and significant cost overrun due to misalignment with business needs.
- Despite added system and electricity costs, on-line double conversion systems are best for business and industrial applications. Seek a UPS system that is modular and scalable to fit current and future needs.
- Standby power is a costly, but necessary investment. The average organization spends $705 per kVA. Gather requirements to right-size standby power for the enterprise and avoid unnecessary costs.
- Info-Tech finds a strong correlation between difficulty gaining management buy-in, and the number of unplanned outages experienced. This critical component should be an easy sell to the business, meaning IT must build a stronger business case.
Impact and Result
- Organizations have gone beyond industry standards and discovered that they can get an additional 5 years on UPS, 2 years on batteries, and 7 years on generators when they implement routine maintenance and testing.
- Conduct requirements gathering and complete a detailed business impact analysis to identify the costs of downtime and gain management buy-in for this critical piece of infrastructure.
Get to Action
1.Understand standby power
Identify and overcome common challenges associated with standby power.
- Storyboard: Develop a Standby Power Strategy
2.Identify standby power requirements
Right-size standby power equipment.
- Data Center Standby Power Requirements Calculator
3.Assess standby power options
Build the business case and choose the best solution for the business.
- Risk and Business Impact Analysis Worksheet
- Data Center Infrastructure Service Level Monitoring Tool
4.Understand the market for standby power
Determine criteria for selecting standby power vendors.
- UPS RFP Template
5.Implement standby power routine maintenance
Extend the useful life of standby power equipment.
- Standby Power Maintenance Checklist
*This is a bundle report containg multiple titles
- Storyboard: Develop a Standby Power Strategy (Powerpoint)
- Data Center Standby Power Requirements Calculator (Excel)
- Risk and Business Impact Analysis Worksheet (Excel)
- Data Center Infrastructure Service Level Monitoring Tool (Excel)
- UPS RFP Template (Word)
- Standby Power Maintenance Checklist (Word)
What you receive:
*Storyboard: Develop a Standby Power Strategy (Powerpoint)
Enterprises often undersize or oversize UPS requirements leading to insufficient capacity and significant cost overrun due to misalignment with business needs.
This research will help you:
- Determine a long-term, more sustainable standby power strategy.
- Right-size the standby power to support business requirements.
- Build the business case for standby power procurement.
- Establish criteria to evaluate standby power options and vendors.
- Establish best practices for standby power equipment maintenance.
Follow Info-Tech’s process to increase the probability of success while developing a standby power strategy.
*Data Center Standby Power Requirements Calculator (Excel)
The discovery phase for right-sizing standby power involves detailed requirements gathering of the enterprise’s critical applications and infrastructure.
Use this tool to:
- Inventory current standby power devices as well as internal and vendor contacts
- Gather current and future requirements for standby power.
- Determine mission critical applications.
In addition to requirements gathering, this tool can be used to establish a historical record. Track all vendor issues in the event that legal implications arise.
*Risk and Business Impact Analysis Worksheet (Excel)
A well-crafted Risk and Business Impact Analysis (RBIA) provides justification for the expenditures necessary for developing a thorough Disaster Recovery Plan (DRP). This Excel-based tool is designed to assist IT professionals in performing the RBIA exercise as a fundamental part of the DRP process. The RBIA Worksheet will help with:
- Identifying disaster risks to specific aspects of the IT environment.
- Documenting the criticality of IT and corporate assets.
- Assigning a hard dollar value to those assets.
RBIA is about assigning the right resources to the most critical areas of the business in the event of a disaster. While technology is certainly involved, the bottom line is the cost associated with an interruption of service and the impact it has on the business.
*Data Center Infrastructure Service Level Monitoring Tool (Excel)
Formally or informally, the business has expectations with regards to the service levels of the data center infrastructure. Use this tool to help identify, monitor, and report on relevant metrics for critical components of the infrastructure, to begin the process of improving delivery of IT’s services and transactions to the business.
This monitoring tool will help you:
- Inventory data center infrastructure services and transactions.
- Establish metrics and monitor data center infrastructure and service transactions.
- Begin reporting service levels, either within IT or to the business.
Record, monitor, and report application and infrastructure service levels for the data center infrastructure in one comprehensive document to help meet business expectations.
*UPS RFP Template (Word)
Once vendor and technical requirements have been established for the enterprise, issue a request for proposal (RFP) to uninterruptible power supply (UPS) vendors to aid IT in choosing the best solution for the enterprise.
This RFP template features selection considerations, including the following:
- The Statement of Work
- Documentation of Current and Future Standby Requirements
- Proposal Preparation Instructions
- UPS Functional and Technical Requirements
- Contract Award Criteria
A well-crafted RFP saves time in the selection process and secures the best option for your organization. Be sure to scale the RFP criteria and effort from the vendor to suit the size of the solution required. Otherwise, vendor response levels may be low.
*Standby Power Maintenance Checklist (Word)
Conducting routine, preventive maintainenance is essential to the long life of your UPS system. By establishing regular inspections of batteries and generators, you can catch physical and operational issues that can cause system failures, which means downtime and costs to business.
Use this tool to:
- Understand the vital areas to address during maintenance for batteries and generators.
- Record routine maintenance for weekly, monthly, quarterly, annual and emergency (post-outage) checks.
- Identify and manage the possible role of the vendor in preventive maintenance.
Conduct physical inspections and monitoring at least monthly to extend useful life of the UPS systems and generators.