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Personnel Records: What to Keep, What to Toss (Executive Summary)
National Institute of Business Management, Jan 2006, Pages: 16
Get vital business records organized once and for all!
Poor records management can deplete profits and expose your company to compliance actions and legal liability. Taming the Paper Monster reveals why every company needs a formal records-management program and shows you how to develop the right system for your firm.
Learn answers to critical retention and disposal questions for personnel records.
Get rules for developing records-retention policy for disciplinary documentation, performance evaluations, workplace investigations and medical data.
If you keep everything, you could be liable for not complying with the Federal Trade Commission's 'disposal rule,' which requires you to dispose of paper and electronic records used in applicants' credit checks in a reasonable way. If you keep nothing, you're virtually guaranteeing that you'll lose every legal battle.
In the event of a lawsuit, the right document can support your case and bring the costly legal process to a swift and satisfying conclusion. Make sure you're ready with Personnel Records, What to Keep, What to Toss.
You'll learn:
- How long to retain job applications, résumés, job descriptions, disciplinary letters, attendance records, leave requests, medical-related data, employment agreements, payroll records, salary information, benefits information and more.
- Electronic storage requirements and how they differ from paper storage.
- Which documents you should maintain in separate files.
- How to handle medical records, and who should — and should not — have access to those files.
- Legally smart documentation for performance reviews, investigations and discipline.
- What to do when an employee (or lawyer) asks to review their personnel file.
- Best practices for safely destroying records.
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