ISO 14001: 2015 Environmental Management Systems: A Complete Implementation Guide

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Revised Guide Helps Organizations Begin Transforming their Environmental Management Systems to Meet New Requirements Now
ISO 14001:2015 Environmental Management Systems: A Complete Implementation Guide helps users successfully implement effective and efficient ISO 14001 Environmental Management Systems (EMS) that enable facilities and companies to improve their overall environmental performance.

The ISO 14001:2015 guide is now completely updated and is a must for any organization that is developing an EMS to ensure ongoing ISO 14001 compliance improve overall environmental performance, and control the use of expensive resources (water, electricity, chemicals). This guide is sufficiently detailed to support building a system from the ground up, and is also of great benefit to facilities seeking to improve their existing EMS systems.

ISO 14001:2015 Environmental Management Systems also assists users in preparing for and managing ISO 14001 audits by providing insider tips and detailed ISO 14001 checklists. The implementation of ISO 14001 not only enables facilities and companies to improve their overall environmental performance but also smooths the path towards compliance with national and state regulations. In this guide, each ISO 14001 clause is accompanied by case studies and sample content to assist in the implementation process.

Corporate EHS Directors, Audit Managers, and Quality Managers across all manufacturing as well as service industries, especially multinational organizations, use the ISO 14001 guide.

Benefits

- Authored by experienced lead ISO 14001 assessors and recognized experts in the EMS field
- Presents a detailed discussion of specific ISO 14001 requirements, techniques, and approaches for successful systems development
- Provides specific implementation tips that help users turn words and concepts into effective actions with measurable results
- Offers examples of measurement, analysis, and improvement tools
- Recently added how to use Radar Diagrams to indicate the status of partially or completed implemented ISO clauses right through to the sub-clause level. They can also be used to identify areas needing improvement for an already implemented system
- Includes a broad array of useful supplementary materials
- Contains a Gap Analysis checklist divided into rule books and sections, covering all of the ISO 14001 clauses. Upon completing the checklist, the tool will display the gap between a company's current situation and the ISO 14001 requirements

Topic Areas

- Approach to Environmental Management Systems (EMS)
- Setting, planning and implementing an environmental policy
- Checking and management review of the environmental policy
- Comparison of ISO 14001 and OHSAS 18001 clauses and requirements
- ISO 14001 certification process

Features
Overview: Summarizes requirements in simple, easy-to-understand terms for each clause
Key Concepts: Provides important definitions and interpretations
Recommended Approach: Presents a proven approach to implementing the requirements of ISO 14001
Task List: Summarizes the specific tasks necessary to implement your EMS in accordance with both these requirements
Core Elements for Success : Identifies areas on which to concentrate during EMS development
Audit Hints: Offers insider tips about which procedures and practices certification auditors will expect to see on inspection
Case Studies: Incorporates case studies that enable users to gain hands-on insight into the actual development of an EMS
Supplementary Materials: Includes examples of procedures, programs, sample documents and forms that can be adapted for users’ own programs

* For multiple user access options please click on Enquire before Buying *

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2 of 5
Volume 1

Note: A summary table of contents is provided here Detailed tables of contents precede each tab

List of Acronyms
Green Acres Hotel and Resort Case Study
Heartland Automotive Manufacturing Case Study

1. ISO 14000 Overview

2. Getting Started
Green Acres Case Study 2-20c
Case Sample 2-1 Gap Analysis Summary
Heartland Automotive Case Study
Case Sample 2-2 Gap Analysis Work Plan
Task List 2
Appendix

3. Environmental Policy (Clause 42)
Green Acres Case Study
Case Sample 3-1 Environmental Policy
Heartland Automotive Case Study
Case Sample 3-2 Environmental Policy
Task List 3
Appendix

- PLANNING
4. Environmental Aspects (Clause 431)
Green Acres Case Study
Case Sample 4-1 List of Functional Areas and
Associated Activities and Services
Case Sample 4-2 Environmental Aspects for Hotel Operations
Case Sample 4-3 Environmental Aspect
Significance Criteria and
Rating Scheme
Case Sample 4-4 Significance Evaluation Matrix
(Hotel Operations)
Case Sample 4-5 List of Significant Environmental
Aspects
Case Sample 4-6 Environmental Aspect
Identification and Evaluation
Procedure
Heartland Automotive Case Study
Case Sample 4-7 Environmental Aspects
Identification and Significance
Determination Procedure
Case Sample 4-8 Updating Environmental Aspects
and Impacts Procedure
Case Sample 4-9 Environmental Aspects and
Impacts Register

Task List 4
Appendix

5. Legal and Other Requirements (Clause 432)
Green Acres Case Study
Case Sample 5-1 List of Applicable Legal and
Other Requirements
Case Sample 5-2 List of Hazardous Waste
Compliance Tasks
Heartland Manufacturing Case Study
Case Sample 5-3 Legal and Other Requirements

Task List 5
Appendix

6. Objectives, Targets, and Programs (Clause 433)
Green Acres Case Study
Case Sample 6-1 Environmental Management
Program for Solid Waste
Reduction
Case Sample 6-2 List of Objectives and Targets
Case Sample 6-3 Summary Table: Aspects, Objectives and Targets, Operational Controls, and Monitoring and Measurement
Heartland Automotive Case Study
Case Sample 6-4 Objectives and Targets
Case Sample 6-5 Environmental
Management Program
Case Sample 6-6 Environmental Management Program for Scrap Steel Reduction
Task List 6

- IMPLEMENTATION PART 1
7. Resources, Roles, Responsibility
and Authority (Clause 441)
Green Acres Case Study
Case Sample 7-1 Organizational Chart Showing
Key EMS Personnel
Heartland Automotive Case Study
Case Sample 7-2 Structure and Responsibility
Case Sample 7-3 EMS Roles and
Responsibilities Table
Task List

8. Competence, Training, and Awareness (Clause 442)
Green Acres Case Study
Case Sample 8-1 EMS Training Matrix
Heartland Automotive Case Study
Case Sample 8-2 Competence, Training,
and Awareness,
Case Sample 8-3 Environmental Training
Task List
Needs Matrix

9. Communication (Clause 443)
Green Acres Case Study
Case Sample 9-1 External Communications
Procedure
Case Sample 9-2 Memo Regarding External Communication of Significant Environmental Aspects
Heartland Automotive Case Study
Case Sample 9-3 Internal Communication
Case Sample 9-4 External Communication
Task List
Volume 7

- IMPLEMENTATION PART 2
10. EMS Documentation (Clause 444)
Green Acres Case Study
Case Sample 10-1 EMS
Development Tracking Tool 10-14c
Case Sample 10-2 EMS Manual
Heartland Automotive Case Study
Case Sample 10-3 EMS Documentation
Case Sample 10-4 EMS Documentation
(Procedures)
Case Sample 10-5 EMS Documentation
(Documents)
Task List

11. Control of Documents (Clause 445)
Green Acres Case Study
Case Sample 11-1 Document Control Matrix
Case Sample 11-2 Document Control Procedure
(External Documents)
Case Sample 11-3 Document Control Procedure
(New Documents)
Case Sample 11-4 Document Control Procedure
(Document Revisions)
Case Sample 11-5 Document Control Procedure
(Deletion of Documents)
Case Sample 11-6 EMS
Development Tracking Tool
Heartland Automotive Case Study
Case Sample 11-7 Control of Documents
Task List

12. Control of Records (Clause 454)
Green Acres Case Study
Case Sample 12-1 Records Management Matrix
Case Sample 12-2 Records Management Procedure
Heartland Automotive Case Study
Case Sample 12-3 Records
Case Sample 12-4 Matrix
Task List 10

- IMPLEMENTATION PART 3
13. Operational Control (Clause 446)
Green Acres Case Study
Case Sample 13-1 Operational Procedure for
Unloading of Gasoline
Heartland Automotive Case Study
Case Sample 13-2 Operational Control Procedure
Case Sample 13-3 Sample Area Specific Control
Task List 13
Appendix

14. Emergency Preparedness and Response
(Clause 447)
Green Acres Case Study
Case Sample 14-1 Emergency Contact Manual
Heartland Automotive Case Study
Case Sample 14-2 Emergency Preparedness
Response
Task List 14
Appendix

- CORRECTIVE ACTION
15. Monitoring and Measurement (Clause 451) and Evaluation of Compliance (Clause 452)
Green Acres Case Study
Case Sample 15-1 Regulatory Compliance Table
Case Sample 15-2 Calibration Procedure
Case Sample 15-3 Environmental Objective and
Target Review Procedure
Heartland Automotive Case Study
Case Sample 15-4 Monitoring and Measurement
Task List 15

16. Nonconformity and Corrective and
Preventive Action (Clause 453)
Green Acres Case Study
Case Sample 16-1 Corrective and Preventive
Action Report
Case Sample 16-2 Nonconformity and Corrective
and Preventive Action Procedure
Heartland Automotive Case Study
Case Sample 16-3 Nonconformity and Corrective and
Preventive Action
Case Sample 16-4 Environmental Action
Request Form
Task List 16
Appendix

17. Internal EMS Audit (Clause 455)
Green Acres Case Study
Case Sample 17-1 Internal EMS Audit Procedure
Case Sample 17-2 Internal EMS Audit Report and
Supporting Documentation
Heartland Automotive Case Study
Case Sample 17-3 Internal EMS Audit Procedure
Case Sample 17-4 Production Area
Interview Checklist
Case Sample 17-5 Internal EMS Audit Schedule
Task List 17

18. Management Review (Clause 46)
Green Acres Case Study
Case Sample 18-1 Procedure for
Management Review of EMS
Case Sample 18-2 Management Review
Meeting Record
Heartland Automotive Case Study
Case Sample 18-3 Management Review Procedure
Case Sample 18-4 Management Review Agenda
and Minutes
Case Sample 18-5 EMS Conformance Scoring and Radar Diagram forManagement Review

Task List 18

19. Certification
Green Acres Case Study
Task List 19

Frequently Asked Questions
List of Questions by Number, with Question Summaries FAQ
Index of Questions by Topic FAQ Topic
Index of Questions by Clause FAQ Clause
Questions

20. Unifying ISO 9001 and ISO 14001 Systems

21. ISO 14001 and Health and Safety Management
Appendix

22. Continual Improvement
Continual Improvement Case Study
The Case of the Excellent Spill Response
The Case of the New Manager

Appendices
Appendix 2A ISO 14001 Gap Analysis Tool App 2A
Appendix 3A Example Environmental Policies App 3A
Appendix 4A Health and Safety Application –
OHSAS 18001, Clause 431 App 4A
Appendix 5A Example Change Management Checklist App 5A
Appendix 13A Health and Safety Application –
OHSAS 18001, Clause 446 App 13A
Appendix 14A Summary of US Federal Regulatory
Emergency Planning Requirements App 14A
Appendix 16A Six Sigma Approach to Corrective and
Preventive Action (CAPA) App 16A
Appendix 21A Correspondence Between ISO 14001:2004,
OHSAS 18001:2007, ANSI/AIHA Z10-2005,
CSA Z-1000-06, and ISO 9001:2008 Clauses

Figures
Figure 2-1 EMS Scope at a Mineral Refining Facility
Figure 4-1 Relationship between Facility Operations, Aspects and Impacts
Figure 4-2 Example Process Flow Diagram for an Ore Refining Operation
Figure 6-1 Selection and Development of Objectives, Targets, and Environmental Management Programs
Figure 6-2 Example Environmental Management Program
Figure 7-1 Hierarchical Organizational Chart: Location of the EH&S Group within an Aerospace Facility
Figure 7-2 Hierarchical Organizational Chart: Internal Structure of the EH&S Group at an Aerospace Facility
Figure 7-3 Topical Organizational Chart: Wastewater Discharge Monitoring and Reporting Tasks at an Aerospace Facility
Figure 8-1 Training Requirements within an ISO 14001 EMS
Figure 11-1 Flow of Document Creation and Availability in a Computer-based Document Distribution System
Figure 11-2 Flow of Document Creation and Availability in a Paper-based Document Distribution System
Figure 13-1 Levels of Operational Control
Figure 16-1 Corrective and Preventive Action Process
Figure 16-2 Example Corrective and Preventive Action Report
Figure 16-3 Problem Definition Process
Figure 16-4 Annotated Time Line for Fire Incident
Figure 16-5 Example Causal Map
Figure 16-6 Example Fishbone Diagram
Figure 16-7 Example RACI Diagram
Figure 18-1 Example Management Review Meeting Record
Figure 19-1 Functions of Key Organizations Involved in the ISO 14001 Certification Process

Tables
Table 1-A ISO 14000 Standards
Table 4-A Examples of Activities, Products, and Services and the Associated Aspects and Impacts
Table 4-B Aspects of an Ore Refining Operation
Table 4-C Environmental Aspects and Impacts Associated with a Mineral Refining Process (Using the Disaggregated Approach)
Table 4-D Environmental Aspects Significance Criteria and Rating Scheme for a Mineral Processing Plant
Table 4-E Environmental Aspect Significance Evaluation Matrix for a Mineral Processing Plant
Table 6-A Example Objectives and Targets for Management Activities
Table 6-B Example Objectives and Targets for Operational Activities
Table 6-C Example Environmental Performance Indicators and Metrics for Management Activities
Table 6-D Example Environmental Performance Indicators and Metrics for Operational Activities
Table 6-E Types of Environmental Performance Metrics
Table 6-F Overview of Aspects, Objectives and Targets, Operational Controls, and Monitoring and Measurement at an Example Facility
Table 7-A Example Framework of EMS Responsibilities within an Organization
Table 7-B Example Job Descriptions
Table 8-A Training Needs Analysis Job-specific Training: Significant Environmental Aspects
Table 8-B Training Needs Analysis Job-specific Training: Objectives, Targets, Environmental Management Programs
Table 8-C Training Needs Analysis Job-specific Training: Operational Procedures
Table 8-D Training Needs Analysis Job-specific Training: EMS duties
Table 8-E Regulatory-required Hazardous Waste Training
Table 8-F Persons Typically Responsible for EMS Training
Table 10-A ISO 14001 Documentation
Table 11-A Characteristics and Examples of Documents and Records
Table 11-B Required and Recommended Documents and Records in an ISO 14001 EMS
Table 11-C Tiers of Documents in an EMS
Table 11-D Computer-based vs Paper-based Document Distribution Systems
Table 12-A Examples of EMS Performance and Design Records
Table 14-A Output from Accident and Emergency Situation Review at a Typical Manufacturing Facility
Table 14-B Examples of Prevention and Mitigation Tactics
Table 14-C Accident and Emergency Review Matrix
Table 16-A Examples of EMS Nonconformities
Table 16-B Examples of Corrective and Preventive Actions
Table 16-C Is/Is Not Table Content
Table 16-D Is/Is Not Table for an Electrical Issue
Table 16-E Error Mode Effect Analysis
Table 16-F Example Prioritization Matrix
Table 16-G Example Cause and Effect Matrix
Table 16-H Example Interrelationship Diagram
Table 17-A Internal EMS Elements that should be included in an Internal EMS Audit Program
Table 18-A Elements that should be included in Management Review
Table 20-A Comparison of ISO 14001 and ISO
Table 21-A Comparison of ISO 14001 and OHSAS

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The new edition, available online only, is being provided in a new full-size, fully searchable, linked, and bookmarked format. New and updated clause-by-clause explanations of the requirements are followed by practice-based recommended approaches to implementation. Task Lists, offering a highly efficient summary of key compliance activities in checklist format, are provided at the end of relevant chapters, and can also be opened separately via the “Checklists” button Online.

A revised Gap Analysis tool for ISO 14001:2015 will be available as a separate product, employing the audit protocol format and functionality.

Important Changes in ISO 14001:2015

Organizations that are certified to ISO 14001:2004 have three years (until September 2018) to adjust to the significant changes and transition their environmental management system (EMS) to conform to the 2015 edition of the standard.

The standard itself has been fully reorganized to fit the common structure for ISO management system standards. More importantly, ISO 14001:2015 emphasizes integration of environmental management into the core business management processes and increases focus on risks and opportunities, sustainability, lifecycle thinking, and leadership by top management. External communication is now required, not optional. The management representative has been eliminated, and top management is now directly accountable for the success of the EMS.

New Edition of the STP Guide
The new, completely reorganized, reviewed, updated, and retitled edition of this guide is being issued in four installments, incorporating the changes in ISO 14001:2015.

- Installment 1: Introduction, ISO 14001 Overview, Getting Started, Leadership [already issued]
- Installment 2: Planning, Support [expected end of February 2016]
- Installment 3: Operation, Performance Evaluation, Improvement [expected mid-March 2016]
- Installment 4: Certification, Beyond ISO 14001 [expected in April 2016]

First Installment

The first installment has already been released, providing revised and/or new Introduction and Chapters 1 through 5, offering an overview of the new standard, guidance on how to get started, and discussions of the clauses on organizational context and leadership. These are important clauses representing a significant shift in the required approach. Highlights are outlined below.

Introduction: The revised Introduction to this guide provides a comprehensive table that compares the structures of ISO 14001:2015 ISO and 14001:2004. This table also lists the chapter of the guide that covers each set of ISO 14001:2015 clauses.

Chapter 1, ISO 14001 Overview: The 2015 edition of ISO 14001 places more emphasis on enhancing environmental performance through sustainable practices and a life-cycle perspective. Chapter 1 of the guide identifies key changes in ISO 14001:2015, and discusses the relationship between the ISO 14001 standard and other standards such as ISO 14031, the Environmental Performance Evaluation guideline, and ISO 14044, the Life Cycle Assessment requirements and guidelines.

Chapter 2, Getting Started: This chapter addresses how to get started with planning your EMS—figuring out where your organization stands in terms of existing processes and current environmental performance. Whether you are starting to design an EMS for the first time, or are looking to transition your existing EMS to meet the new requirements of the 2015 edition of ISO 14001, this chapter outlines a process you can use to identify gaps that need to be addressed. This chapter also describes the new structure and organization of the standard.

Chapter 3, Context of the Organization: This chapter focuses on the new requirement to understand the context of the organization—identifying those internal and external issues that can affect the way the organization manages its operations. This chapter also covers the requirement to develop an understanding of the needs and expectations of interested parties, either internal or external, and the requirement to define the scope of the EMS.

Chapter 4, Leadership: The 2015 edition of ISO 14001 eliminates the requirement for top management to appoint a specific representative. Instead, top management is now directly responsible for ensuring that the EMS achieves its intended outcomes. This chapter discusses how to engage top management as well as how to define and communicate other EMS-related roles and responsibilities throughout the organization.

Chapter 5, Environmental Policy: The 2015 edition of ISO 14001 adds new commitments that must be included in the environmental policy. This chapter discusses how to craft a policy statement that will not only meet the requirements of the standard, but will also be consistent with other commitments and guiding principles your organization may have already adopted.

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The new edition, available online only, is being provided in a new full-size, fully searchable, linked, and bookmarked format. New and updated clause-by-clause explanations of the requirements are followed by practice-based recommended approaches to implementation. Task Lists, offering a highly efficient summary of key compliance activities in checklist format, are provided at the end of relevant chapters, and can also be opened separately via the “Checklists” button Online.

A revised Gap Analysis tool for ISO 14001:2015 will be available as a separate product, employing the audit protocol format and functionality.

Important Changes in ISO 14001:2015

Organizations that are certified to ISO 14001:2004 have three years (until September 2018) to adjust to the significant changes and transition their environmental management system (EMS) to conform to the 2015 edition of the standard.

The standard itself has been fully reorganized to fit the common structure for ISO management system standards. More importantly, ISO 14001:2015 emphasizes integration of environmental management into the core business management processes and increases focus on risks and opportunities, sustainability, lifecycle thinking, and leadership by top management. External communication is now required, not optional. The management representative has been eliminated, and top management is now directly accountable for the success of the EMS.

New Edition of the STP Guide
The new, completely reorganized, reviewed, updated, and retitled edition of this guide is being issued in four installments, incorporating the changes in ISO 14001:2015.

- Installment 1: Introduction, ISO 14001 Overview, Getting Started, Leadership [already issued]
- Installment 2: Planning, Support [expected end of February 2016]
- Installment 3: Operation, Performance Evaluation, Improvement [expected mid-March 2016]
- Installment 4: Certification, Beyond ISO 14001 [expected in April 2016]

First Installment

The first installment has already been released, providing revised and/or new Introduction and Chapters 1 through 5, offering an overview of the new standard, guidance on how to get started, and discussions of the clauses on organizational context and leadership. These are important clauses representing a significant shift in the required approach. Highlights are outlined below.

Introduction: The revised Introduction to this guide provides a comprehensive table that compares the structures of ISO 14001:2015 ISO and 14001:2004. This table also lists the chapter of the guide that covers each set of ISO 14001:2015 clauses.

Chapter 1, ISO 14001 Overview: The 2015 edition of ISO 14001 places more emphasis on enhancing environmental performance through sustainable practices and a life-cycle perspective. Chapter 1 of the guide identifies key changes in ISO 14001:2015, and discusses the relationship between the ISO 14001 standard and other standards such as ISO 14031, the Environmental Performance Evaluation guideline, and ISO 14044, the Life Cycle Assessment requirements and guidelines.

Chapter 2, Getting Started: This chapter addresses how to get started with planning your EMS—figuring out where your organization stands in terms of existing processes and current environmental performance. Whether you are starting to design an EMS for the first time, or are looking to transition your existing EMS to meet the new requirements of the 2015 edition of ISO 14001, this chapter outlines a process you can use to identify gaps that need to be addressed. This chapter also describes the new structure and organization of the standard.

Chapter 3, Context of the Organization: This chapter focuses on the new requirement to understand the context of the organization—identifying those internal and external issues that can affect the way the organization manages its operations. This chapter also covers the requirement to develop an understanding of the needs and expectations of interested parties, either internal or external, and the requirement to define the scope of the EMS.

Chapter 4, Leadership: The 2015 edition of ISO 14001 eliminates the requirement for top management to appoint a specific representative. Instead, top management is now directly responsible for ensuring that the EMS achieves its intended outcomes. This chapter discusses how to engage top management as well as how to define and communicate other EMS-related roles and responsibilities throughout the organization.

Chapter 5, Environmental Policy: The 2015 edition of ISO 14001 adds new commitments that must be included in the environmental policy. This chapter discusses how to craft a policy statement that will not only meet the requirements of the standard, but will also be consistent with other commitments and guiding principles your organization may have already adopted.
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