Investigating Harassment and Discrimination Complaints walks the investigator through the process of conducting a successful investigation and includes information about:
- The critical legal aspects of conducting an investigation
- How diversity affects harassment
- What needs to be in place prior to an investigation
- Creating a step–by–step plan
- How to properly document an investigation, and
- Administering discipline for policy violations and remedies for aggrieved employees
PART ONE: ESSENTIAL INFORMATION.
1. Investigator Fears, Motivations, and Jargon.
An Investigator s Greatest Fears.
An Investigator s Greatest Motivations.
Interpreting Legal Jargon.
2. The Law of Harassment and What Investigators Need to Know.
Why Investigators Need to Know the Law.
Relevant EEO Laws.
Definition of Harassment Under Title VII.
Employer Liability for Supervisory Harassment and the Affirmative Defense.
EEOC s Guidance on Supervisory Harassment.
Other Types of Harassment.
Retaliation After the Original Complaint.
Special Problems in Harassment Law.
3. The Psychology of Harassment.
The Nature of Harassment.
Coping with Harassment.
The Impact of Harassment on Individuals and Workgroups.
Environmental Factors Affecting Harassment.
Implications for Investigators.
4. Diversity and Harassment.
The Diversity of Race, Ethnicity, and Other Cultural Differences.
Differences Between Men and Women.
Tips for Investigators.
PART TWO: PRIOR TO THE INVESTIGATION.
5. Characteristics of Effective Investigators.
Unbiased Pursuit of the Facts.
Superior Communication Skills.
Ease with Difficult Behaviors and Emotions.
Excellent Relationship with Management.
Knowledge of Hierarchy and Culture.
Emotional Maturity and Detachment.
Valuing and Understanding Diversity.
Choosing the Right Investigator.
6. Organizational Settings Conducive to Effective Investigations.
A Dynamic Organizational Model.
Policies to Prevent Discrimination, Harassment, and Retaliation.
Procedures for Investigating Allegations.
Role of Leadership.
Role of Training.
Role of HR and the Investigators.
PART THREE:THE INVESTIGATION.
7. The Investigative Plan.
When to Do an Investigation.
Intake of Complaints.
Developing an Investigative Plan.
Setting Up Interviews.
Size of the Investigation.
Other Legal Issues to Consider.
Writing an Investigative Report.
Disseminating the Written Report.
9. Tips and Techniques for Conducting the Investigation.
Civil vs. Criminal Investigations.
Conducting the Investigation.
The Interviewing Process.
Interviewing the Complainant.
Interviewing the Alleged Harasser.
Completing the Process.
Gathering Factual Documentation.
10. Making the Determination.
Deciding When You Are Finished.
Policy Violations vs. Violations of the Law.
Deciding What Is Relevant.
Boorish Behavior and Bad Management.
Making a Determination.
PART FOUR: BEYOND THE INVESTIGATION.
11. Prompt, Corrective Action.
AWorking Definition of Zero Tolerance.
Presenting the Issues to Top Management.
Judging the Severity of the Behavior.
Types of Discipline.
Training for Workgroups.
Training for Individual Harassers.
12. Remedies, Healing, and Follow–Up.
Remedies for Aggrieved Employees.
The Need for Debriefing.
Leading the Debriefing.
Debriefing the Complainant.
Debriefing the Accused.
Debriefing Employees and Witnesses.
13. The Investigator as Witness.
Testifying During Trial.
Training Program: Training Internal Investigators.
Training Internal Investigators Handouts.
Sample Investigative Forms.
Federal Cases of Importance for Sexual Harassment Issues.
Federal Cases Addressing the Affirmative Defense, 1998 2002.
Enforcement Guidelines Issued by EEOC.
Policy Guidance on Current Issues of Sexual Harassment (1990).
The U.S. Equal Employment Opportunity.
Commission Enforcement Guidelines.
About the Authors.
How to Use the CD ROM.
Training Program: Training Internal Investigators Handouts.
Handout A: Self–Evaluation Form.
Handout B: Microcosm Respectful Workplace Anti–Harassment Policy.
Handout C: Case Studies.
Handout D: Four Layers of Diversity.
Handout E: Stereotypes and Generalizations.
Handout F: You as a Diverse Entity.
Handout G: Triad Role Play.
Handout H: Forming an Investigative Plan.
Handout I–1: Witness Summary: Willima Michaels.
Handout I–2: Witness Statement: Tom Torrance.
Handout I–3: Witness Summary: David Lee.
Handout I–4: Witness Summary: B.J. Raymond.
Handout I–5: Witness Summary: Michelle Cline.
Handout J–1: Role Play Preparation and Feedback Forms.
Handout J–2: Role Play Feedback Guidelines.
Handout K: Remedies, Healing, and Aftermath.
Handout L: Debriefing the Workgroup Exercise.
Handout M: Your Organization s Follow–Up Issues.
Sample Investigative Forms.
Investigation Activity Log.
Investigator s Checklist.
Checklist for Interview with Complainant.
Checklist for Interview with Accused.
Checklist for Interviews with Witnesses.