The Project Meeting Facilitator
Have you ever been involved in a project that didn′t require a meeting? Neither have we. Well–run project meetings allow teams to get through the maze of distractions and obstacles to achieve results. Unfortunately, many project meetings aren′t well–run they are viewed by team members as unproductive, tedious, and a waste of precious time. But you can change that. The Project Meeting Facilitator contains practical techniques and practices that will help you facilitate your meetings more effectively, transforming them into well–planned, well–managed journeys that engage the team while achieving the intended goals.
"For anyone thrown into the stormy world of managing project meetings?and herding humans, The Project Meeting Facilitator provides the definitive survival kit to enable the preparation, management, and successful achievement of results from the necessary evil of project meetings. Tammy Adams, Jan Means, and Michael Spivey have combined their years of experience in real–world facilitation and teaching to provide any facilitator with a ′Who, What, When, and When Not′ guide, supported by real tools, examples, and pitfalls."
Dale Carr, manager, Business Analysis
"The Project Meeting Facilitator is focused on traditional project meeting facilitation techniques but is easily applied in more iterative approaches like Agile, Lean, or Design–Build methodologies."
David Spann, certified professional facilitator, past MBA director at Westminster College, Salt Lake City, Utah; president, Agile Adaptive Management
"Simply the most useful reference book available today for project managers."
Bonnie Burkhardt, IT manager, KeySpan Corporation
"This is an excellent resource for everyone from the novice to expert project manager using a non–directive but comprehensively structured facilitative approach."
David A. Wayne, Ph.D., CEO, Four Seasons International Consulting, Inc.; past chair, International Association of Facilitators
"Every project manager should read this book it provides clear, straightforward, easy–to–follow guidance for better meetings and more successful projects based on the sound project management and facilitation experience of the authors."
Gary Rush, certified professional facilitator, president, MGR Consulting
"A unique and practical approach to project facilitation mapped to the initiating, planning, executing, controlling, and closing phases of the project management life cycle. This book is practical in its application on projects and sets you up for success every time you facilitate a project meeting."
Kenneth Steiness, PMP, principal consultant, Statera
Section I PROJECT FACILITATION BASICS.
1 What Is a Project Meeting Facilitator?
Profile of a Project Meeting Facilitator.
Are You the Right Facilitator for the Meeting?
Assessing Your Skill Level.
Applying Your Skills.
Summing It Up.
2 The Basics of Project Meeting Facilitation.
When to Meet and When Not to Meet.
Profile of a Productive Meeting.
Types of Project Meetings.
Summing It Up.
3 Facilitation Tools for Keeping Meetings on Target.
Tools for Meeting Preparation.
Tools for Managing Momentum and Focus.
Tools for Clarifying Communication.
If It s a Virtual Meeting.
If There Are Telephone Participants in Your Meeting.
Tools for Sharing Meeting Results.
Summing It Up.
4 Facilitation Tools for Keeping Everyone Engaged.
Meeting Engagement Tools.
Meeting Management Tools.
Summing It Up.
Section II FACILITATING MEETINGS WITHIN EACH PHASE OF THE PROJECT.
5 Facilitating Project Initiation Meetings.
Overview of the Initiation Phase.
Project Initiation Meetings.
6 Facilitating Project Planning Meetings.
Overview of the Plan Phase.
Project Planning Meetings.
7 Facilitating Project Execution Meetings.
Overview of the Execute Phase.
Project Execution Meetings.
8 Facilitating Project Control Meetings.
Overview of the Control Phase.
Project Control Meetings.
9 Facilitating Project Close Meetings.
Overview of the Close Phase.
Project Close Meetings.
Section III RESOURCES AND REFERENCES.
Resource A: Recommended Reading.
Resource B: Recommended Websites.
Resource C: Recommended Organizations.
Tammy Adams, B.S., CPF, CQM; Jan Means, M.S., CPF; and Michael S. Spivey, M.A., CPF, PMP, are independent consultants and certified professional facilitators with years of experience in guiding project teams to produce key project deliverables. They combine their years of experience in hands–on project management, process design, supporting technology design, and group facilitation to bring proven practical assistance to companies who need to improve their ability to execute and internalize change.