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Survey of Academic Library Data Set Acquisitions Practices

  • ID: 4827617
  • Report
  • 77 Pages
  • Primary Research Group
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The study looks closely at how 42 academic libraries, mostly from research universities or other research-oriented institutions, seek out and purchase data sets for the general library collection and for use by particular academic departments.  The 80-page study helps its readers to answer questions such as:  how much do libraries spend on data acquisitions?  How much do they plan to spend in the future?  How do they decide which data acquisition requests to fund and which not?  Do they have a data librarian?  Which academic fields use the most data and make the most requests of the library?  What percentage of requests are funded?  When libraries and academic departments share costs of data acquisitions what is the split in costs?  To what extent can data requests be met by existing collections of open access data sources that academic researchers may not be initially aware of?  How do negotiations to purchase or license data differ from negotiations for other forms of content?

The data in the report is broken out by many variables including size and type of college, tuition levels, enrollment levels and other variables.  Data is broken out separately for R1 and R2 universities, for graduate professional schools, as well as for other types of institutions.  The study includes data for 14 RI and 7 R2 institutions, as well as for many graduate professional schools.  Some participants include Auburn, MIT, Claremont Colleges, Princeton, the University of Toronto, Georgetown, USC and the University of Calgary, among others.

Just a few of the report’s main findings are that:

  • 52% of libraries sampled paid for data acquisitions with library funds.
  • 42.86% of respondents indicated they experienced or expected to experience significant or strong demand for data set acquisitions in social sciences.
  • Libraries serving private colleges granted and fully funded more than 40% of the data acquisition requests received by the library.
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SURVEY OF ACADEMIC LIBRARY DATA SET ACQUISITIONS PRACTICES    

  • Data correction needed for 8.2.1 series

THE QUESTIONNAIRE    

PARTICIPANTS LIST    

  • Characteristics of the Sample    

SUMMARY OF MAIN FINDINGS    

  • Does the library have a data acquisitions collection policy statement, whitepaper or LibGuide?    
  • Does your library perform any of the following functions?    
  • Seek out data sets for purchase or lease which are then paid for by the departments or individuals who asked the library to search for them    
  • Seek out data sets for purchase or lease and then pay for them with library funds    
  • Conduct workshops or provide other info literacy services specifically on the topic of seeking out or purchasing data sets?    
  • Employ a "data" librarian or other specialist one of whose primary roles is to be an expert in data sources?    
  • From which academic fields would you say that you have experienced the most demand for data acquisition services?    
  • Rate the following fields for the extent to which you currently experience or expect to experience requests for data set acquisitions.    
  • Business and Finance    
  • Medical/Biological    
  • Engineering    
  • Art/Architecture    
  • Physics/Astronomy    
  • Social Sciences    
  • Humanities    
  • How much did the library spend (in US $) of its own funds on data acquisitions in the past year, the year prior to the current year?    
  • Including funds supplied by library partners such as academic departments and research institutes, how much did the library spend (in US $) in total in the past year for data acquisitions?    
  • How much does the library plan to spend (in US $) of its own funds on data acquisitions in the current year?    
  • Including funds supplied by library partners such as academic departments and research institutes, how much do you estimate that the library will spend (in US $) in total in for the current year for data acquisitions?    
  • What was the library's largest single expenditure in the past year for a data acquisition?    
  • In the past year about what percentage of the library's data set acquisitions were paid for by the library and what percentage by another department?    
  • By the library    
  • By all other sources    
  • Describe the factors that impact negotiations between the library and academic departments or individuals who request that the library acquire data sets.    
  • How many applications or requests in the past year has the library received for data purchases?    
  • As your best estimate, what percentage of these were:    
  • Granted and fully funded by the library    
  • Granted and funded in part by the library and in part by the researcher, department or institute    
  • Funded entirely by the researcher, department or institute    
  • Fulfilled through existing library or university resources    
  • Fulfilled largely through open access or publicly available resources previously unknown or untapped by the researcher    
  • What advice can you offer to your peers about establishing and implementing a data acquisitions program for their library?    
  • Please list some of your library's recent data acquisitions    
  • How true would you say is the following statement:  Many data sets sought by our researchers are in fact already publicly available, or available in the library collection, and better data info literacy and data mining skills would in fact satisfy their needs as well as purchases of new data sets.    
  • Compared to publishers of text-based materials, publishers of data are more or less familiar with library database negotiations?    
  • Please advise your fellow librarians negotiating with data publishers about best practices in negotiating such purchases and how such negotiations differ from negotiations for text-based licenses.    

List of Tables

Table 1.1 Does the library have a data acquisitions collection policy statement, whitepaper or LibGuide?    
Table 1.2 Does the library have a data acquisitions collection policy statement, whitepaper or LibGuide? Broken out by type or Carnegie class    
Table 1.3 Does the library have a data acquisitions collection policy statement, whitepaper or LibGuide? Broken out for public and private colleges    
Table 1.4 Does the library have a data acquisitions collection policy statement, whitepaper or LibGuide? Broken out by enrollment    
Table 1.5 Does the library have a data acquisitions collection policy statement, whitepaper or LibGuide? Broken out by tuition, $    
Table 2 Does your library perform any of the following functions?    
Table 2.1.1 Does your library seek out data sets for purchase or lease which are then paid for by the departments or individuals who asked the library to search for them?    
Table 2.1.2 Does your library seek out data sets for purchase or lease which are then paid for by the departments or individuals who asked the library to search for them? Broken out by type or Carnegie class    
Table 2.1.3 Does your library seek out data sets for purchase or lease which are then paid for by the departments or individuals who asked the library to search for them? Broken out for public and private colleges    
Table 2.1.4 Does your library seek out data sets for purchase or lease which are then paid for by the departments or individuals who asked the library to search for them? Broken out by enrollment    
Table 2.1.5 Does your library seek out data sets for purchase or lease which are then paid for by the departments or individuals who asked the library to search for them? Broken out by tuition, $    
Table 2.2.1 Does your library seek out data sets for purchase or lease and then pay for them with library funds?    
Table 2.2.2 Does your library seek out data sets for purchase or lease and then pay for them with library funds? Broken out by type or Carnegie class    
Table 2.2.3 Does your library seek out data sets for purchase or lease and then pay for them with library funds? Broken out for public and private colleges    
Table 2.2.4 Does your library seek out data sets for purchase or lease and then pay for them with library funds? Broken out by enrollment    
Table 2.2.5 Does your library seek out data sets for purchase or lease and then pay for them with library funds? Broken out by tuition, $    
Table 2.3.1 Does your library conduct workshops or provide other info literacy services specifically on the topic of seeking out or purchasing data sets?    
Table 2.3.2 Does your library conduct workshops or provide other info literacy services specifically on the topic of seeking out or purchasing data sets? Broken out by type or Carnegie class    
Table 2.3.3 Does your library conduct workshops or provide other info literacy services specifically on the topic of seeking out or purchasing data sets? Broken out for public and private colleges    
Table 2.3.4 Does your library conduct workshops or provide other info literacy services specifically on the topic of seeking out or purchasing data sets? Broken out by enrollment    
Table 2.3.5 Does your library conduct workshops or provide other info literacy services specifically on the topic of seeking out or purchasing data sets? Broken out by tuition, $    
Table 2.4.1 Does your library employ a "data" librarian or other specialist one of whose primary roles is to be an expert in data sources?    
Table 2.4.2 Does your library employ a "data" librarian or other specialist one of whose primary roles is to be an expert in data sources? Broken out by type or Carnegie class    
Table 2.4.3 Does your library employ a "data" librarian or other specialist one of whose primary roles is to be an expert in data sources? Broken out for public and private colleges    
Table 2.4.4 Does your library employ a "data" librarian or other specialist one of whose primary roles is to be an expert in data sources? Broken out by enrollment    
Table 2.4.5 Does your library employ a "data" librarian or other specialist one of whose primary roles is to be an expert in data sources? Broken out by tuition, $    
From which academic fields would you say that you have experienced the most demand for data acquisition services? Broken out by type or Carnegie class    
Table 3 Rate the following fields for the extent to which you currently experience or expect to experience requests for data set acquisitions. If your library does not serve the area specified choose not applicable.    
Table 3.1.1 Rate Business and Finance for current or expected need for library help with data set use or acquisitions.    
Table 3.1.2 Rate Business and Finance for current or expected need for library help with data set use or acquisitions. Broken out by type or Carnegie class    
Table 3.1.3 Rate Business and Finance for current or expected need for library help with data set use or acquisitions. Broken out for public and private colleges    
Table 3.1.4 Rate Business and Finance for current or expected need for library help with data set use or acquisitions. Broken out by enrollment    
Table 3.1.5 Rate Business and Finance for current or expected need for library help with data set use or acquisitions. Broken out by tuition, $    
Table 3.2.1 Rate Medical/Biological for current or expected need for library help with data set use or acquisitions.    
Table 3.2.2 Rate Medical/Biological for current or expected need for library help with data set use or acquisitions. Broken out by type or Carnegie class    
Table 3.2.3 Rate Medical/Biological for current or expected need for library help with data set use or acquisitions. Broken out for public and private colleges    
Table 3.2.4 Rate Medical/Biological for current or expected need for library help with data set use or acquisitions. Broken out by enrollment    
Table 3.2.5 Rate Medical/Biological for current or expected need for library help with data set use or acquisitions. Broken out by tuition, $    
Table 3.3.1 Rate Engineering for current or expected need for library help with data set use or acquisitions.    
Table 3.3.2 Rate Engineering for current or expected need for library help with data set use or acquisitions. Broken out by type or Carnegie class    
Table 3.3.3 Rate Engineering for current or expected need for library help with data set use or acquisitions. Broken out for public and private colleges    
Table 3.3.4 Rate Engineering for current or expected need for library help with data set use or acquisitions. Broken out by enrollment    
Table 3.3.5 Rate Engineering for current or expected need for library help with data set use or acquisitions. Broken out by tuition, $    
Table 3.4.1 Rate Art/Architecture for current or expected need for library help with data set use or acquisitions.    
Table 3.4.2 Rate Art/Architecture for current or expected need for library help with data set use or acquisitions. Broken out by type or Carnegie class    
Table 3.4.3 Rate Art/Architecture for current or expected need for library help with data set use or acquisitions. Broken out for public and private colleges    
Table 3.4.4 Rate Art/Architecture for current or expected need for library help with data set use or acquisitions. Broken out by enrollment    
Table 3.4.5 Rate Art/Architecture for current or expected need for library help with data set use or acquisitions. Broken out by tuition, $    
Table 3.5.1 Rate Physics/Astronomy for current or expected need for library help with data set use or acquisitions.    
Table 3.5.2 Rate Physics/Astronomy for current or expected need for library help with data set use or acquisitions. Broken out by type or Carnegie class    
Table 3.5.3 Rate Physics/Astronomy for current or expected need for library help with data set use or acquisitions. Broken out for public and private colleges    
Table 3.5.4 Rate Physics/Astronomy for current or expected need for library help with data set use or acquisitions. Broken out by enrollment    
Table 3.5.5 Rate Physics/Astronomy for current or expected need for library help with data set use or acquisitions. Broken out by tuition, $    
Table 3.6.1 Rate Social Sciences for current or expected need for library help with data set use or acquisitions.    
Table 3.6.2 Rate Social Sciences for current or expected need for library help with data set use or acquisitions. Broken out by type or Carnegie class    
Table 3.6.3 Rate Social Sciences for current or expected need for library help with data set use or acquisitions. Broken out for public and private colleges    
Table 3.6.4 Rate Social Sciences for current or expected need for library help with data set use or acquisitions. Broken out by enrollment    
Table 3.6.5 Rate Social Sciences for current or expected need for library help with data set use or acquisitions. Broken out by tuition, $    
Table 3.7.1 Rate Humanities for current or expected need for library help with data set use or acquisitions.    
Table 3.7.2 Rate Humanities for current or expected need for library help with data set use or acquisitions. Broken out by type or Carnegie class    
Table 3.7.3 Rate Humanities for current or expected need for library help with data set use or acquisitions. Broken out for public and private colleges    
Table 3.7.4 Rate Humanities for current or expected need for library help with data set use or acquisitions. Broken out by enrollment    
Table 3.7.5 Rate Humanities for current or expected need for library help with data set use or acquisitions. Broken out by tuition, $    
Table 4.1 How much did the library spend (in US $) of its own funds on data acquisitions in the past year, the year prior to the current year?    
Table 4.2 How much did the library spend (in US $) of its own funds on data acquisitions in the past year, the year prior to the current year? Broken out by type or Carnegie class    
Table 4.3 How much did the library spend (in US $) of its own funds on data acquisitions in the past year, the year prior to the current year? Broken out for public and private colleges    
Table 4.4 How much did the library spend (in US $) of its own funds on data acquisitions in the past year, the year prior to the current year? Broken out by enrollment    
Table 4.5 How much did the library spend (in US $) of its own funds on data acquisitions in the past year, the year prior to the current year? Broken out by tuition, $    
Table 5.1 Including funds supplied by library partners such as academic departments and research institutes, how much did the library spend (in US $) in total in the past year for data acquisitions?    
Table 5.2 Including funds supplied by library partners such as academic departments and research institutes, how much did the library spend (in US $) in total in the past year for data acquisitions? Broken out by type or Carnegie class    
Table 5.3 Including funds supplied by library partners such as academic departments and research institutes, how much did the library spend (in US $) in total in the past year for data acquisitions? Broken out for public and private colleges    
Table 5.4 Including funds supplied by library partners such as academic departments and research institutes, how much did the library spend (in US $) in total in the past year for data acquisitions? Broken out by enrollment    
Table 5.5 Including funds supplied by library partners such as academic departments and research institutes, how much did the library spend (in US $) in total in the past year for data acquisitions? Broken out by tuition, $    
Table 6.1 How much does the library plan to spend (in US $) of its own funds on data acquisitions in the current year?    
Table 6.2 How much does the library plan to spend (in US $) of its own funds on data acquisitions in the current year? Broken out by type or Carnegie class    
Table 6.3 How much does the library plan to spend (in US $) of its own funds on data acquisitions in the current year? Broken out for public and private colleges    
Table 6.4 How much does the library plan to spend (in US $) of its own funds on data acquisitions in the current year? Broken out by enrollment    
Table 6.5 How much does the library plan to spend (in US $) of its own funds on data acquisitions in the current year? Broken out by tuition, $    
Table 7.1 Including funds supplied by library partners such as academic departments and research institutes, how much do you estimate that the library will spend (in US $) in total in for the current year for data acquisitions?    
Table 7.2 Including funds supplied by library partners such as academic departments and research institutes, how much do you estimate that the library will spend (in US $) in total in for the current year for data acquisitions? Broken out by type or Carnegie class    
Table 7.3 Including funds supplied by library partners such as academic departments and research institutes, how much do you estimate that the library will spend (in US $) in total in for the current year for data acquisitions? Broken out for public and private colleges    
Table 7.4 Including funds supplied by library partners such as academic departments and research institutes, how much do you estimate that the library will spend (in US $) in total in for the current year for data acquisitions? Broken out by enrollment    
Table 7.5 Including funds supplied by library partners such as academic departments and research institutes, how much do you estimate that the library will spend (in US $) in total in for the current year for data acquisitions? Broken out by tuition, $    
What was the library's largest single expenditure in the past year for a data acquisition? Broken out by type or Carnegie class    
Table 8 In the past year about what percentage of the library's data set acquisitions were paid for by the library and what percentage by another department? (the answer should be percentages or shares of 100%)    
Table 8.1.1 What percentage of the library's data set acquisitions were paid for by the library?    
Table 8.1.2 What percentage of the library's data set acquisitions were paid for by the library? Broken out by type or Carnegie class    
Table 8.1.3 What percentage of the library's data set acquisitions were paid for by the library? Broken out for public and private colleges    
Table 8.1.4 What percentage of the library's data set acquisitions were paid for by the library? Broken out by enrollment    
Table 8.1.5 What percentage of the library's data set acquisitions were paid for by the library? Broken out by tuition, $    
Table 8.2.1 What percentage of the library's data set acquisitions were paid for by all other sources?    
Table 8.2.2 What percentage of the library's data set acquisitions were paid for by all other sources? Broken out by type or Carnegie class    
Table 8.2.3 What percentage of the library's data set acquisitions were paid for by all other sources? Broken out for public and private colleges    
Table 8.2.4 What percentage of the library's data set acquisitions were paid for by all other sources? Broken out by enrollment    
Table 8.2.5 What percentage of the library's data set acquisitions were paid for by all other sources? Broken out by tuition, $    
Describe the factors that impact negotiations between the library and academic departments or individuals who request that the library acquire data sets.  When does the library decide to pay for the resource?  When does the library partner pay? Broken out by type or Carnegie class    
Table 9.1 How many applications or requests in the past year has the library received for data purchases?    
Table 9.2 How many applications or requests in the past year has the library received for data purchases? Broken out by type or Carnegie class    
Table 9.3 How many applications or requests in the past year has the library received for data purchases? Broken out for public and private colleges    
Table 9.4 How many applications or requests in the past year has the library received for data purchases? Broken out by enrollment    
Table 9.5 How many applications or requests in the past year has the library received for data purchases? Broken out by tuition, $    
Table 10 As your best estimate, what percentage of these were granted and fully funded by the library?    
Table 10.1.1 What percentage were granted and fully funded by the library?    
Table 10.1.2 What percentage were granted and fully funded by the library? Broken out by Type or Carnegie class    
Table 10.1.3 What percentage were granted and fully funded by the library? Broken out for public and private colleges    
Table 10.1.4 What percentage were granted and fully funded by the library? Broken out by Enrollment    
Table 10.1.5 What percentage were granted and fully funded by the library? Broken out by Tuition, $    
Table 10.2.1 What percentage were granted and funded in part by the library and in part by the researcher, department or institute?    
Table 10.2.2 What percentage were granted and funded in part by the library and in part by the researcher, department or institute? Broken out by Type or Carnegie class    
Table 10.2.3 What percentage were granted and funded in part by the library and in part by the researcher, department or institute? Broken out for public and private colleges    
Table 10.2.4 What percentage were granted and funded in part by the library and in part by the researcher, department or institute? Broken out by Enrollment    
Table 10.2.5 What percentage were granted and funded in part by the library and in part by the researcher, department or institute? Broken out by Tuition, $    
Table 10.3.1 What percentage were funded entirely by the researcher, department or institute?    
Table 10.3.2 What percentage were funded entirely by the researcher, department or institute? Broken out by Type or Carnegie class    
Table 10.3.3 What percentage were funded entirely by the researcher, department or institute? Broken out for public and private colleges    
Table 10.3.4 What percentage were funded entirely by the researcher, department or institute? Broken out by Enrollment    
Table 10.3.5 What percentage were funded entirely by the researcher, department or institute? Broken out by Tuition, $    
Table 10.4.1 What percentage were fulfilled through existing library or university resources?    
Table 10.4.2 What percentage were fulfilled through existing library or university resources? Broken out by Type or Carnegie class    
Table 10.4.3 What percentage were fulfilled through existing library or university resources? Broken out for public and private colleges    
Table 10.4.4 What percentage were fulfilled through existing library or university resources? Broken out by Enrollment    
Table 10.4.5 What percentage were fulfilled through existing library or university resources? Broken out by Tuition, $    
Table 10.5.1 What percentage were fulfilled largely through open access or publicly available resources previously unknown or untapped by the researcher?    
Table 10.5.2 What percentage were fulfilled largely through open access or publicly available resources previously unknown or untapped by the researcher? Broken out by Type or Carnegie class    
Table 10.5.3 What percentage were fulfilled largely through open access or publicly available resources previously unknown or untapped by the researcher? Broken out for public and private colleges    
Table 10.5.4 What percentage were fulfilled largely through open access or publicly available resources previously unknown or untapped by the researcher? Broken out by Enrollment    
Table 10.5.5 What percentage were fulfilled largely through open access or publicly available resources previously unknown or untapped by the researcher? Broken out by Tuition, $    
What advice can you offer to your peers about establishing and implementing a data acquisitions program for their library? Broken out by type or Carnegie class    
Please list some of your library's recent data acquisitions. Broken out by type or Carnegie class    
Table 11.1 How true would you say is the following statement:  Many data sets sought by our researchers are in fact already publicly available, or available in the library collection, and better data info literacy and data mining skills would in fact satisfy their needs as well as purchases of new data sets.    
Table 11.2 How true would you say is the following statement:  Many data sets sought by our researchers are in fact already publicly available, or available in the library collection, and better data info literacy and data mining skills would in fact satisfy their needs as well as purchases of new data sets. Broken out by type or Carnegie class    
Table 11.3 How true would you say is the following statement:  Many data sets sought by our researchers are in fact already publicly available, or available in the library collection, and better data info literacy and data mining skills would in fact satisfy their needs as well as purchases of new data sets. Broken out for public and private colleges    
Table 11.4 How true would you say is the following statement:  Many data sets sought by our researchers are in fact already publicly available, or available in the library collection, and better data info literacy and data mining skills would in fact satisfy their needs as well as purchases of new data sets. Broken out by enrollment    
Table 11.5 How true would you say is the following statement:  Many data sets sought by our researchers are in fact already publicly available, or available in the library collection, and better data info literacy and data mining skills would in fact satisfy their needs as well as purchases of new data sets. Broken out by tuition, $    
Table 12.1 Compared to publishers of text-based materials, publishers of data are more or less familiar with library database negotiations?    
Table 12.2 Compared to publishers of text-based materials, publishers of data are more or less familiar with library database negotiations? Broken out by type or Carnegie class    
Table 12.3 Compared to publishers of text-based materials, publishers of data are more or less familiar with library database negotiations? Broken out for public and private colleges    
Table 12.4 Compared to publishers of text-based materials, publishers of data are more or less familiar with library database negotiations? Broken out by enrollment    
Table 12.5 Compared to publishers of text-based materials, publishers of data are more or less familiar with library database negotiations? Broken out by tuition, $    
Please advise your fellow librarians negotiating with data publishers about best practices in negotiating such purchases and how such negotiations differ from negotiations for text-based licenses. Broken out by type or Carnegie class

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